Administrative Assistant Remote Jobs

12 Results

1d

Administrative Assistant

Time DoctorLas Vegas, NV - Remote
Bachelor's degree

Time Doctor is hiring a Remote Administrative Assistant

Time Doctor empowers individuals to achieve their best performance, no matter where they work. With a worldwide, distributed team spanning 31 countries and over 280,000+ active users who swear by our product's ability to enhance visibility, profitability, and employee engagement.

We are seeking a highly organized and proactive Administrative Assistant to support our team in daily operations. This position offers an excellent opportunity for someone who thrives in a fast paced, professional environment and has strong communication and organizational skills. The ideal candidate will be detail oriented, able to multitask and prioritize tasks effectively.

Responsibilities:

  • Manage and maintain executives’ schedules, appointments and meetings
  • Handle phone calls, emails and correspondence, ensuring timely responses
  • Assist with the preparation of reports, presentations and documents
  • Organize and maintain office files, records and databases
  • Coordinate travel arrangements, accommodations and itineraries
  • Greet and assist visitors, ensuring a professional office environment
  • Order and maintain office supplies and equipment
  • Assist with special projects as needed

Qualifications:

  • Bachelor's degree preferred
  • Proven experience as an administrative assistant or in a similar role
  • Strong organizational and time-management skills
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Excellent written and verbal communication skills
  • Ability to handle confidential information with discretion
  • Strong attention to detail and ability to multitask effectively
  • Ability to work independently and as part of a team

Additional Skills (preferred but not required):

  • Experience with office management software or systems (e.g., Google Workspace, Trello, etc.)
  • Familiarity with basic bookkeeping or financial tasks

Job Type: Full-time, Part-time

Pay: $26.90 - $35.00 per hour

Expected hours: 40 per week

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Schedule:

  • 8 hour shift

Experience:

  • Administrative Assistant: 1-3 years (Required)
  • QuickBooks: 1-3 years (Required)

Work Location: Remote

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11d

Executive Administrative Assistant

Climate Makers Inc.Milwaukee, WI, Remote

Climate Makers Inc. is hiring a Remote Executive Administrative Assistant

Job Description

We are looking for an organized and well-presented Executive Administrative Assistant to perform administrative tasks such as greeting visitors to the office, making travel arrangements for executives and responding to emails or phone calls.

To be successful as an Executive Administrative Assistant you must have excellent verbal and written communication skills and the ability to perform multiple tasks within set deadlines. A good Executive Administrative Assistant has excellent computer skills and a well-presented appearance.

 

Executive Administrative Assistant Responsibilities:

  • Welcome visitors to the office.
  • Answer phone calls.
  • Respond to emails.
  • Manage the executive calendar.
  • Schedule meetings for executives.
  • Maintaining filing systems.
  • Ordering office supplies.

Qualifications

Executive Administrative Assistant Requirements:

  • A high school qualification or equivalent.
  • Excellent computer literacy skills.
  • Professional appearance.
  • Proficiency with Microsoft Office.
  • Excellent verbal and written communication skills.
  • Ability to prioritize tasks.
  • Ability to work well under pressure.

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21d

Administrative Assistant

CannonDesignUnited States - Remote
wordpress ● Design ● azure ● c++

CannonDesign is hiring a Remote Administrative Assistant

If you think your skills, experience and aspirations make you a good match for this position, we encourage you to apply. This position may be filled anywhere in the United States. Preference may be given to candidates that can work in one of the CannonDesign locations. 
 
The Opportunity:
We’re looking for an Administrative Assistant for Facilities Optimization Solutions (FOS), a business entity within CannonDesign, a multifaceted design solutions firm. The Administrative Assistant will help our Products team operate as efficiently as possible so that we may best serve our clients. This position will offer support as needed to each of our team members but will primarily assist at the executive project level. This role can be filled in any state in the US, but preference will be given to candidates located near a CannonDesign office.

As part of the recruitment process, candidates who advance beyond the initial phone screen stage will be required to complete online skills assessments measuring proficiency in Microsoft Word and Excel.

Your Responsibilities:

  • Develop mastery within the FOS software platforms, including FOScore® and Simplebid®.
  • Provide structured organization, research, and review of development and programming notes and technical documents.
  • Track current published documentation and changes to the software platforms, and create additional content through review of technical documents and interviews with software team and subject matter experts.
  • Prepare clerical and logistics support for the documentation and development of software product features, enhancements, modules, and other help in our WordPress site that is used to create a “Wiki” style helps.
  • Assist in creation and publication of video tutorial training materials. 
  • Collaborate and contribute materials for, and creation of, PowerPoint presentations.
  • Type and format letters, memos, transmittals, presentation materials, reports and other documents using advanced features of the full Microsoft suite, Azure Dev Ops,  and ProCore
  • Assist with meeting minutes at an executive level, high-visibility project-related paperwork, record-keeping, and digital filing.
  • Set up and provide clerical support for multiple projects in designated software, with guidance from Products team members.

What we offer:

  • Flexible work schedules! We offer a hybrid model, so you can work from home and/or work from the office
  • Competitive benefits package, including a generous paid time off policy
  • An inclusive work environment that encourages employees to demonstrate their strengths and passions in achieving personal and organizational goals
  • Coaching with leadership that enables professional growth for future career pathing
  • The opportunity to work for a growing team with proven success

Required skills and experience:

  • High School Diploma or GED required. Associates degree is preferred.
  • Minimum of two years of related experience required. 
  • Experience working in a professional services firm strongly preferred.
  • Computer/software education and/or experience is a plus.
  • Previous document control experience strongly desired.
  • Strength in creating and editing Excel based spreadsheets and Word based documents with advanced functionality is a must.
  • Ability to create and communicate through graphic collateral within Power Point presentations, and Microsoft Visio necessary.
  • Ability to create documents within Adobe Acrobat is required.
  • Familiarity with the Adobe Creative Suite is preferred.
  • Willingness to learn and work within additional software programs as needed.
  • Experience with Deltek Vision preferred.
  • Ability to multi-task in a highly collaborative and deadline driven environment.
 
 
The salary range for this position is $20.77 to $25.96 hourly. This salary range is the range we believe is the anticipated range of possible base compensation at the timing of the posting. We may ultimately pay more or less than the anticipated salary range for the position. Employees may be eligible for discretionary bonuses. We offer a full benefit package including medical, dental and vision coverage and flexible spending account options and voluntary insurances. We have paid time off, flex-time summer hours, remote work options and a 401k plan and employee perk programs. For a general overview of our benefits, please visit our careers page at https://www.cannondesign.com/careers/benefits. Actual compensation may vary from posting based on geographic location, work experience, education and/or skill level.
 
FOS of CannonDesign is a multidisciplinary professional services and software consultancy founded on the core value that clients are our most important partners.
 
FOS began with a good idea – seeing the need to help facility managers identify what they own, the condition of their facility, and how best to use this data for future capital planning. FOS started as a small operation in 2009 and has grown into a major, multi-office practice that is ranked #1 world-wide for facility-related services by World Architecture 100.

Please note that candidates can only apply to our positions on our company Careers site. It's not uncommon for scammers to create positions that look legitimate on other sites; never enter your information or apply for CannonDesign positions on any platform. Should an issue arise that you feel we should be aware of, please contact us. Please provide your resume and portfolio when applying. 
 
As a condition of employment, all employees are expected to complete mandatory training, including compliance training, within required timeframes and adhere to our internal policies and our Code of Conduct.
 
CannonDesign is an Equal Opportunity Employer. CannonDesign is committed to maintaining a work environment that is free from any and all forms of unlawful discrimination and harassment. It is therefore the firm’s policy to prohibit discrimination and harassment against any applicant, CannonDesign employee, vendor, contractor, or client on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, pregnancy, veteran status, genetic information, citizenship status, or any other basis prohibited by law. It is also CannonDesign’s policy to prohibit any and all forms of retaliation against any individual who has complained of harassing or discriminatory conduct, or participated in a firm or agency investigation into such complaints.

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23d

Administrative Assistant

Deep Blue CompanyCairns North, Australia, Remote

Deep Blue Company is hiring a Remote Administrative Assistant

Job Description

We are currently seeking a Full-time Administrative Assistant to support our Conveyancing Paralegals and join our award-winning Conveyancing Practice.

The position is entirely work from home (remote).

Your duties will include:

  • Opening and closing files.
  • Responding to phone and email enquiries from clients, real estate agents and solicitors from the other side.
  • Preparation of correspondence and documents.
  • Ordering searches.
  • Booking settlements with all parties including banks.
  • Diary and task management.
  • Maintaining electronic file records.


To be successful in this role you will ideally have a minimum of 3 years being a conveyancing assistant or property secretarial experience in a law firm.

You will also possess:

  • A confident and professional telephone manner.
  • Excellent written communication skills.
  • Attention to detail including fast and accurate typing.
  • Ability to work as a team with a can-do attitude and proactive approach to your work.

What will set you apart is your proven ability to think outside the box and really anticipate the needs of the role and the team.

 

Why bytherules?

  • Be proud to be part of Australia's #1 ranked Conveyancing Team.
  • Work from home – work/life balance/flexibility and quality of life are important to us.
  • Fantastic team culture – we trust each other and collaborate freely.
  • Great administration assistance – available to assist our team of conveyancing paralegals.
  • Industry leading systems and support – which remain under constant review for improvements.
  • Outstanding client satisfaction – quality service is of utmost importance to our team.
  • All legal services are provided by the law firm bytherules Conveyancing Pty Ltd backed by a superior legal team.

What's next?

If you are looking to accelerate your learning and career trajectory and like what you've read so far, please click ‘APPLY’ and attach a cover letter and updated resume.

Qualifications

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+30d

Administrative Assistant

Ellipsis Marketing LTDUnited Kingdom, Remote
Sales ● wordpress ● Graphic Designer

Ellipsis Marketing LTD is hiring a Remote Administrative Assistant

You will need to be either UK-based or have the right to work in the UK for this role. This role and the whole business are fully remote.

Ellipsis is a world-class SEO Content agency. SEO is winner-takes-all, and we make our clients the winners. We produce SEO Content that achieves top rankings for clients at scale.

Ellipsis is a world-class SEO Content agency that’s on a mission to be the best in the world at SEO Content. We are a modern, fully remote team and business, and operate a fast-paced, supportive, and ambitious environment.

We're seeking an Administrative Assistant to support our business operations and Managing Director. You will play a crucial role in ensuring we work efficiently and effectively.

Ellipsis is a 100% remote team, and we’ve been fully remote since our first day 6 years ago. We lean into the best things about being remote: we balance collaboration, “Deep Work”, regular team retreats, and we put a lot of work into a supporting and inclusive culture where everyone can do the best work of their careers.

We’re distributed across the world, but our core collaboration hours are GMT/UTC-based. We often meet up with colleagues for team meetups and conferences.

Our SEO Content work is branded as Content Growth, and clients engage us to produce a set number of posts each month on retainer based on an SEO Content strategy we formulate for them, which is focused on bringing them impressive results.

With Content Growth, we take care of everything end-to-end, from high-level SEO strategy, keyword selection (which is powered by our proprietary FALCON AI), content briefs, content production, publication, promotion and link building, rank tracking, and troubleshooting SEO queries. Our Content team leads these projects and takes care of the content production, and our SEO team takes care of the SEO requirements.

Ellipsis is growing quickly. We do outstanding work and are building something special. It’s an exciting time to join us.

As our new Administrative Assistant, you’ll help ensure our operations run smoothly and effectively. We’re a team of 20 and this is our only operations role. You’ll work closely with the Managing Director, our accountants, and the team and help support smooth operations.

This position can be broken down as follows:

  • 50% process-driven company admin / MD admin
  • 30% reactive work and special projects
  • 20% meetings – preparation, attendance, follow-up

Remote work requires trust, and in this role, this will be absolutely critical. Below is a list of some of the responsibilities you'll be able to grow into over time:

Finance, HR, and company operations admin

  • Manage day-to-day financial tasks, including expense processing (bookkeeping), drafting of batch payments, invoice collection, and maintaining accurate records.
  • Handle client invoicing, and ensure timely payments (both incoming and outgoing).
  • Coordinate with external accountants for accurate financial reporting and payroll/pension administration.
  • Manage compliance-related paperwork and ad-hoc financial requests from the team.
  • Support with new hires; post job descriptions to our Applicant Tracking Software and job boards, and handle initial screening of candidates before passing over to the Hiring Manager.

Meetings

  • Prepare for meetings, including ensuring agendas and internal notes are prepared. Your goal is to ensure we utilise our meeting time most effectively and are able to put our best feet forward.
  • Attend meetings and take minutes, or listen to recordings of meetings and take minutes. You should be extremely comfortable with crafting accurate, effective, and useful minutes.
  • Triage next actions arising from meetings, including assigning or drafting follow-up emails or tasks.

Sales and marketing admin

  • Draft contracts and proposals for clients. These are all templated but need careful attention to detail to ensure details are up-to-date for the client. Once we have a “yes” from a client these are often time-sensitive, so working quickly and accurately is important.
  • Draft sales emails, primarily as follow-ups from the MD or Head of Partnerships’ meetings.
    • You’ll be expected to take the initiative. For example, we might tell a client on a call we’ll draft a quote. You’ll need to draft the quote based on pricing you’ve found for similar previous projects, for the MD to review.
  • Ensure all follow-ups are delivered in a timely manner, roping in stakeholders if and where necessary and taking the responsibility for delivery.

Emails

  • Assist the Managing Director with maintaining an organised and efficient inbox, including drafting replies or responding directly on his behalf at times
  • Effectively triage emails, understand possible courses of action, and present information to the MD in a way that lets him quickly provide a batch of responses that unblock you 

Travel

  • You will be responsible for organising our (typically twice-a-year) company meet-ups, including researching and budgeting locations, booking flights and hotels for 20+ people, finding and booking restaurants, meeting rooms, and activities.
    • You’ll need to mix effective research skills with organisation. What’s the best compromise for a hotel, between the cost of 20+ rooms, travel time from our meeting space, and the need for a comfortable stay? How will we get from the hotel to dinner if it’s raining? Where will we find a local photographer? Are there enough restaurants that meet everyone’s dietary requirements? These are all questions you’ll need to proactively deal with to ensure we have a productive  and smooth trip.
  • On a smaller scale: members of the Leadership team travel a couple of times a year for conferences. These are often multi-city trips requiring tight coordination. You’ll be responsible for (remotely) assisting them with travel, hotels, and client dinners/gifts.

Special projects

  • Assist the MD with tasks day-to-day. The remit of this role is not “follow this clearly defined process every time”, but “take this mostly finished project and figure out how to proactively take it to completion”. These tasks might touch project management, writing/editing, triaging information, and ensuring action is taken. Some examples:
    • We are on the pathway to becoming a B Corporation and this requires a lot of paperwork. You'll handle a lot of the work to take us in line with B Corp standards. This will involve a lot of project management, coordinating new policies, delegating tasks and follow-up to ensure projects are done on-time and successfully.
  • Put together the company monthly newsletter from content provided by the MD or Strategy team: load into our email software + WordPress and schedule, draft and schedule social media posts (including Thought Leadership style LinkedIn content) based on the newsletter (this requires understanding which parts of the content work as standalone pieces, liaising with our Graphic Designer to get assets), and schedule content across company and personal LinkedIns.

Ellipsis is a fully remote company with team members across the globe. Ellipsis operates a generous flexitime policy and once-a-month we run a 4 day week! While this role generally follows standard UK business hours (9-5.30pm), some flexibility is required to support occasional late meetings. Once or twice a week, you may need to assist with meetings scheduled between 4-6.30pm UK time to accommodate clients in California. This may involve preparing for, attending, and following up on these meetings. Time off in lieu will be provided for any hours worked outside of regular business hours.

At Ellipsis, we pride ourselves on our wonderfully collaborative and supportive culture, driven by our shared vision and values. We work closely together to achieve our goals and support each other's growth. However, it's important to note that as the sole member of the Operations team, you’ll be working more independently than many of the team. The ideal candidate will be comfortable working independently for extended periods, while still actively engaging in our collaborative culture when needed. You should be self-motivated, able to thrive without constant interaction, and skilled at maintaining connections with team members across digital platforms.

This is a business-focused role and the overwhelming responsibility is with the business. You may be occasionally asked to take care of personal admin for the MD.

  • Requirements: hard skills
    • 4+ years experience in an Administrative Assistant, Personal Assistant, Operations Manager/Assistant, or similar roles
    • Impeccable English editorial skills
    • Proven experience writing, proofreading, and editing
    • Meticulous attention to detail
    • Experience working remotely full time
    • Extremely comfortable with Google Docs, Gmail, Google Meet/Zoom and digital project management tools
    • Availability to work on UK time, with some flexibility for meetings
  • Requirements: soft skills
    • Fantastic communication skills: Remote work relies on mutual trust, so frequent and clear written communication is essential
    • Receptive to feedback and solutions-oriented: We share and learn from each other honestly, openly, and easily
    • High level of self-awareness: a “people person”: You’ll be dealing with Content Managers and Writers on a daily basis, so this is an integral part of the role
    • Proven organisational skills: You must be obsessive with deadlines, managing and updating tasks, and totally reliable
    • Self-driven work ethic: You need to be self-motivated, comfortable taking the initiative, and see projects through to completion
    • Unwaveringly professional: You’ll be dealing with confidential information constantly and must be discrete and professional with this
  • Bonus points if you have:
    • Experience in a fully remote-work environment
    • Digital marketing agency experience
  • This is a full-time, 100% remote role. Work from home, or the beach! You must have the right to work in the UK for this role.
  • Competitive, full-time salary with pension, benchmarked to UK rates and based on experience. The range for this role is: £35k-£42k/year
  • 28 days of paid holiday
    • An additional 1 paid holiday day a year with each year of tenure, up to a maximum of 5 additional days
  • 4-day work week, once a month
  • Genuinely flexible working, although noting the meeting schedule requirements above
  • Regular team retreats (~2 per year); last was Edinburgh, previously in Oxford, Madrid, and Budapest
  • Enhanced maternity/paternity leave, and sick pay
  • You’ll work for a sustainable, ethical company: we are aiming to become a B Corp by the end of 2024

The application process

It’s important we find the best candidate for this position, and our selection process will reflect this.

Much of our company Wiki is externally accessible, and you’re encouraged to read through this before applying. We have a very useful guide to our interview process available here. This tells you what we’re looking for and reading this will significantly increase your chance of success!

We’ll review applications on a rolling basis but interviews start after the closing date. There’s thus no benefit to rushing to apply: we will bias heavily towards your application’s answers rather than your CV, and we’d love for you to take your time.

We’re fortunate to receive a large volume of applications. You can make your application stand out by paying special attention to the main responsibilities of this role, and “how to apply”. If you think you’re a fit, or could be a fit – go for it!

We use video calls for interviews. You’ll have video interviews using Google Meet, including with members of the Leadership team and the Managing Director.

We understand that this is as much you interviewing us, as the other way round. Throughout the interview process, we’re extremely happy to answer your questions about the business, working here, and the future of the company.

The final stage of our hiring process is a paid test project, which will be similar to work you could expect to do if you were hired. We’ll give you a week to complete the project, but expect that you’ll only need ~4 hours.

Following the completion of trial projects, we’ll ask for professional references from your previous 2 managers. We ask candidates to introduce us to their references, for a 10 minute call.

We do great work for clients and are building an ethical business that lets everyone do their best work. If you think you could be the next person to join our team, please apply :)

How to apply

Please apply through Workable: https://apply.workable.com/getellipsis. We will decide who progresses to the next stage based on the form you submit, and your CV. Please give us a good reason to select you! Taking the time to research the role, what we’re looking for, what we do, and what you can do for us will increase your chance of success. Your cover letter is where you have the space to do this.

Ellipsis is an equal opportunity workplace and is committed to equal employment opportunity.

Whilst we love technology and sit at the leading edge of its adoption (we automate hundreds of thousands of actions a month internally), we want to hear from you rather than from ChatGPT.

We will be screening applications for AI-generated content and will automatically disqualify AI-generated applications. Roughly a third of applications either don’t read or ignore this point; please don’t ignore it! We otherwise review applications manually and are looking forward to receiving your application.

The deadline for submission is the end of the day, on 2nd September 2024. We’ll be in touch with all candidates, following the close of applications.

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+30d

Administrative Assistant

Ability to travel ● c++

hims & hers is hiring a Remote Administrative Assistant

Hims & Hers Health, Inc. (better known as Hims & Hers) is the leading health and wellness platform, on a mission to help the world feel great through the power of better health. We are revolutionizing telehealth for providers and their patients alike. Making personalized solutions accessible is of paramount importance to Hims & Hers and we are focused on continued innovation in this space. Hims & Hers offers nonprescription products and access to highly personalized prescription solutions for a variety of conditions related to mental health, sexual health, hair care, skincare, heart health, and more.

Hims & Hers is a public company, traded on the NYSE under the ticker symbol “HIMS”. To learn more about the brand and offerings, you can visit hims.com and forhers.com, or visit our investor site. For information on the company’s outstanding benefits, culture, and its talent-first flexible/remote work approach, see below and visit www.hims.com/careers-professionals.

​​About the Role:

We are seeking an experienced Administrative Assistant to join our dynamic and people-centric organization. This role involves providing professional clerical and administrative support to two or three SVP-level leaders. The ideal candidate will apply established guidelines to manage various routine projects, prioritize information and requests, and coordinate effectively with internal and external stakeholders. This position may involve handling confidential and sensitive information. The successful candidate will be highly organized, professional, resourceful, efficient, and adaptable, thriving in a fast-paced environment.

You Will:

  • Manage and organize the complex and demanding calendars by actively responding to meeting requests, coordinating with others (or their Executive Assistants) involved in senior-level meetings to achieve alignment of often-packed leadership schedules, and promptly engaging directly with the Executive when questions arise that require their input.
  • Coordinate logistics for a variety of internal and external meetings, securing conference space, and communicating with attendees.
  • Partner with our internal events team on larger-scale events. 
  • Coordinate domestic and international travel to ensure smooth execution of air travel, accommodation, and logistics.
  • Process expense reports and review/approve other expense reports with a strong knowledge of travel and expense policies to ensure compliance.
  • Partner with other Administrative Assistants to provide additional support or backup when needed
  • Ability to travel: 15%

You Have:

  • 3+ years of experience as an Administrative Assistant
  • Experience with calendar management, including working across multiple time zones and domestic and/or international travel coordination
  • Proficiency in Microsoft Office and G-suite products
  • Impeccable attention to detail, strong organizational and problem-solving skills with a team-oriented philosophy, and the ability to work effectively with minimal supervision
  • Ability to prioritize and handle multiple assignments while maintaining a commitment to deadlines
  • Be approachable and collaborative with all team members/peers 
  • Ability to maintain composure and switch tasks efficiently in a rapidly changing environment
  • Takes initiative in researching, implementing, and improving systems and processes. 
  • Ability to quickly learn organizational structure and the objectives of the team
  • Ability to build a strong internal network

 

Our Benefits (there are more but here are some highlights):

  • Competitive salary & equity compensation for full-time roles
  • Unlimited PTO, company holidays, and quarterly mental health days
  • Comprehensive health benefits including medical, dental & vision, and parental leave
  • Employee Stock Purchase Program (ESPP)
  • Employee discounts on hims & hers & Apostrophe online products
  • 401k benefits with employer matching contribution
  • Offsite team retreats

 

#LI-Remote

 

Outlined below is a reasonable estimate of H&H’s compensation range for this role for US-based candidates. If you're based outside of the US, your recruiter will be able to provide you with an estimated salary range for your location.

The actual amount will take into account a range of factors that are considered in making compensation decisions including but not limited to skill sets, experience and training, licensure and certifications, and location. H&H also offers a comprehensive Total Rewards package that may include an equity grant.

Consult with your Recruiter during any potential screening to determine a more targeted range based on location and job-related factors.

An estimate of the current salary range for US-based employees is
$90,000—$110,000 USD

We are focused on building a diverse and inclusive workforce. If you’re excited about this role, but do not meet 100% of the qualifications listed above, we encourage you to apply.

Hims is an Equal Opportunity Employer and considers applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics or any other basis forbidden under federal, state, or local law. Hims considers all qualified applicants in accordance with the San Francisco Fair Chance Ordinance.

Hims & hers is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at accommodations@forhims.com. Please do not send resumes to this email address.

For our California-based applicants – Please see our California Employment Candidate Privacy Policy to learn more about how we collect, use, retain, and disclose Personal Information. 

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+30d

Remote Executive Administrative Assistant

Climate Makers Inc.New Orleans, LA, Remote

Climate Makers Inc. is hiring a Remote Remote Executive Administrative Assistant

Job Description

We are looking for an organized and well-presented Executive Administrative Assistant to perform administrative tasks such as greeting visitors to the office, making travel arrangements for executives and responding to emails or phone calls.

To be successful as an Executive Administrative Assistant you must have excellent verbal and written communication skills and the ability to perform multiple tasks within set deadlines. A good Executive Administrative Assistant has excellent computer skills and a well-presented appearance.

 

Executive Administrative Assistant Responsibilities:

  • Welcome visitors to the office.
  • Answer phone calls.
  • Respond to emails.
  • Manage the executive calendar.
  • Schedule meetings for executives.
  • Maintaining filing systems.
  • Ordering office supplies.

Qualifications

Executive Administrative Assistant Requirements:

  • A high school qualification or equivalent.
  • Excellent computer literacy skills.
  • Professional appearance.
  • Proficiency with Microsoft Office.
  • Excellent verbal and written communication skills.
  • Ability to prioritize tasks.
  • Ability to work well under pressure.

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+30d

Remote Administrative Assistant

Climate Makers Inc.New Haven, CT, Remote

Climate Makers Inc. is hiring a Remote Remote Administrative Assistant

Job Description

We are looking for an organized and well-presented Executive Administrative Assistant to perform administrative tasks such as greeting visitors to the office, making travel arrangements for executives and responding to emails or phone calls.

To be successful as an Executive Administrative Assistant you must have excellent verbal and written communication skills and the ability to perform multiple tasks within set deadlines. A good Executive Administrative Assistant has excellent computer skills and a well-presented appearance.

 

Executive Administrative Assistant Responsibilities:

  • Welcome visitors to the office.
  • Answer phone calls.
  • Respond to emails.
  • Manage the executive calendar.
  • Schedule meetings for executives.
  • Maintaining filing systems.
  • Ordering office supplies.

Qualifications

Executive Administrative Assistant Requirements:

  • A high school qualification or equivalent.
  • Excellent computer literacy skills.
  • Professional appearance.
  • Proficiency with Microsoft Office.
  • Excellent verbal and written communication skills.
  • Ability to prioritize tasks.
  • Ability to work well under pressure.

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+30d

Part-time / Virtual Administrative Assistant (Marketing)

Tech HR, LLCGreenwood, IN, Remote
wordpress ● Design

Tech HR, LLC is hiring a Remote Part-time / Virtual Administrative Assistant (Marketing)

Job Description

In addition to functioning as a right arm to the owner, some of your responsibilities include: 

  • Assist in the preparation of proposals and presentation power points (make them look professional and aesthetically pleasing)
  • Create internal processes and systems for service offerings
  • Provide marketing support: Help with the creation of brand and build brand awareness; implement creative marketing strategies; manage company website and redesign; create marketing collateral and content, identify and expand marketing channels; plan, create and execute marketing campaigns; 
  • Oversee website renovation and maintain website
  • Assist with bookkeeping in QuickBooks
  • Assist with HR & recruiting tasks
  • Provide general administrative and personal support 

Qualifications

You should have the following passions, skills and education: 

  • Beyond high school education preferred
  • A bachelor's degree is a plus. Advanced marketing training and certifications is of great benefit
  • Proven experience as an administrative assistant or relevant role
  • Excellent time management skills and ability to effectively prioritize tasks
  • Above average interpersonal and communication skills; excellent email and phone etiquette; a plus if you obsess with how things look, are worded, and grammar
  • Strong analytical, creative-thinking, and problem-solving skills 
  • Demonstrated professionalism and accountability
  • Self-starter, who successfully initiates activity and works independently
  • Self-motivated with excellent project management skills
  • Highly organized with extreme attention to detail
  • Loves to create processes and systems
  • Passion for research and learning 
  • A passion for marketing
  • Proficiency in Adobe and In-Design preferred; WordPress and basic HTML knowledge a plus
  • Must have excellent computer skills including advanced skills with Microsoft office and Google Suite products 
  • Variety of Social Media knowledge preferred
  • Excellent social media skills

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+30d

Administrative Assistant (Remote)

Full Time ● c++

Cranial Technologies is hiring a Remote Administrative Assistant (Remote)

 
We have an exciting opportunity for a bright and driven Administrative Assistant in our Medical Billing & Insurance department. If you thrive in a fast-paced environment and excel at providing excellent customer service, this position is for you!

The ideal Administrative Assistant is someone who enjoys working in a dynamic, ever-evolving environment, loves to learn new things, and enjoys collaborating with families and team members to provide the best possible treatment outcomes for the infants we treat. This is an excellent opportunity for someone who is organized, personable, and is interested in growing with our Cranial Tech team!

Cranial Technologies manufactures the DOC Band®, a customized medical device that reshapes babies’ heads.  We’re looking for someone who shares our passion for changing babies’ lives every day. In turn, we provide a strong collaborative culture where everyone’s contribution is valued.

Requirements

  • High School Diploma
  • Minimum 1 year of administrative experience in a professional office setting
  • Tech savvy individual with proven software proficiency
  • Warm, empathetic, and professional in communication style over the phone and with team members
  • Ability to learn new things quickly and apply them in a fast paced, ever-evolving environment
  • Strong organizational skills

 

Benefits Package for Cranial Technologies:

  • Medical and Dental Insurance
  • 401k Retirement Plan 
  • 3.5 Weeks Paid Time Off plus 7 company-paid Holidays
  • Life Insurance
  • Short/Long Term Disability Insurance
  • The pay range for this position is $16 - $17 per hour. Pay is dependent on the applicant's relevant experience.
  • $1,000 Sign-On Bonus

 

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

 

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

 

You will receive a confirmation email stating your application has been submitted. Once your application has been reviewed, you should receive an update on your status via email. Please keep an eye on your spam and junk mail. Please no phone calls regarding the position.

If you are unable to submit your application, please email the recruiting department at careers@cranialtech.com for assistance. 

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+30d

Temporary Administrative Assistant

350 OrgRemote in 1 of 26 countries 350.org works
1 year of experience ● slack

350 Org is hiring a Remote Temporary Administrative Assistant

350.org is looking for anAdministrative Assistant for a fixed term period of 6 monthsto provide administrative and coordination support to the Executive Assistant to the Executive Director and the Executive Team and act as a liaison with staff and partners. TheAdministrativeAssistant will also assist with Board of Directors responsibilities.

About 350.org 

350.org is building a global grassroots movement to solve the climate crisis. Our online campaigns, grassroots organizing, and mass public actions are led from the bottom up by thousands of volunteer organizers in over 188 countries. 350.org works hard to organize in a new way—everywhere at once, using online tools to facilitate strategic offline action. We want to be a laboratory for the best ways to strengthen the climate movement and catalyze transformation around the world. The values that guide and drive our work are listed here. 

350.org is an equal-opportunity employer. 350.org strives to be an inclusive and collaborative group ofpeople who bring a variety of approaches to the work we do. We’re committed to the principles ofjustice, and we try to build a safe workplace where everyone is treated fairly and enjoys workingtogether. We value new perspectives, ideas of all sorts, and different ways of working. Diverseperspectives and experiences improve the way 350.org carries out our work – including what wedecide to work on and how creatively/effectively we do that. We do our best to make staff positionsaccessible to all potential team members, regardless of race, national origin, ethnicity, age, disability,assigned gender, gender expression or identity, sexual orientation or identity, religion or creed,veteran status, marital or parental status, and genetic information. We also strive to include teammembers in communities most impacted by climate change or impacted by other kinds ofenvironmental, social, and economic injustice. 

About the Temporary Administrative Assistant

The Administrative Assistant will assist with some or all of the following Duties and Responsibilities:

Administration and Coordination

  • Calendar management and scheduling appointments for the Board of Directors
  • Assistance with Calendar management and scheduling appointments for the Executive Team
  • Assistance with Organizing Travel Logistics for the Managing Director and as needed for the Executive Team, including the organizing of team retreats
  • Assist with project coordination and occasionally manage or engage in special projects
  • Provide support for internal and external meetings and engagements, conducting research and preparing briefs and presentations when necessary
  • Manage the internal communication from the Executive Team

Organizational Support

  • Processing of credit card expenses and invoices
  • Electronically file contracts, MOUS and grants
  • Act as backup for the EA when out of the office
  • Filing for the Executive Team
  • Support the information management system by regularly updating the Intranet and coordinating with other teams 

Board Support

  • Taking minutes for Board Meetings and Board committee meetings
  • Support the implementation of Board and Board committee work plans

Competencies:

Technical: Advanced proficiency using Mac laptops, Google Suite, Slack and Zoom. 

Ethical Practice: Strong commitment to workplace justice, diversity, equity and inclusion. Ability to make sound judgment, exercise discretion and credibility, and act as an agent who promotes fairness, integrity and accountability across the organization.

Relationship Management: Ability to build, nurture, promote and influence healthy work relationships and to work as an effective member of the Executive team and the organization. Ability to interact with staff, partners, and funders from diverse cultures and backgrounds with sensitivity and respect.

Self-Management: Must thrive in an atmosphere juggling multiple priorities with competing deadlines. Ability to professionally "manage up." Ability to innovate systems and processes to streamline workflow. Ability to set professional boundaries. Resilient and able to manage self and keep composure in times of stress. Able to work independently with minimum supervision. 

Communication: Effectively craft and deliver concise, clear and effective communications. Ability to listen and to transfer and translate information from one level or team of the organization to another. Ability to categorize and synthesize information with the utmost discretion. 

Justice and Equity:Must embrace the principles of workplace justice, diversity and inclusion and apply them to day-to-day work.

Others: Strong ability to multitask and prioritize tasks; excellent time management skills, well-developed organizational skills, attention to detail and professional discretion. Able to anticipate deadlines. Must believe and embrace 350.org’s vision, mission, and progressive values. Must be able to provide administrative support across the organization (in other time zones) at times, as needed. 

Required Qualifications 

  • Proven attention to detail
  • Excellent communication skills, both verbal and written
  • At least 1 year of work experience as an administrative assistant or other relevant administrative support experience 
  • At least 1 year of experience working virtually 
  • Previous experience in an international non-profit organization desired
  • Must be able to meet deadlines in a fast-paced, quickly-changing environment
  • A proactive approach to problem-solving

We are looking for someone who is comfortable working both independently and in teams, highly responsive, and able to lead initiatives as well as take direction from others. 

Position Type: Full-time, fixed term for six months

Start Date: As soon as possible

Compensation: Salary tier 1.3Click here to view salary

Location: Remote within Europe, Africa preferred

Remote within the countries 350.org currently operates. Current countries are: Current countries are: Argentina, Australia, Belgium, Benin, Brazil, Canada, Colombia, Fiji, France, Germany, Indonesia, Italy, Japan, Kenya, Netherlands, Philippines, Poland, Senegal, Singapore, South Africa, Sweden, Taiwan, Trinidad and Tobago, United Kingdom

Applicants must have the legal authorization to work for any employer in their country of residence. We are unable to sponsor or take over the sponsorship of an employment visa at this time.

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If you have suggestions for us on how to do this better, we really value your input and stronglyencourage you to write to us atjobs@350.orgwith the subject line ‘Hiring Feedback’.

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+30d

Administrative Assistant

ProSidian Consulting, LLCWashington, DC, Remote
Bachelor's degree

ProSidian Consulting, LLC is hiring a Remote Administrative Assistant

Job Description

  1. Schedule Management: Organize and maintain calendars for departmental staff, schedule appointments, meetings, and conference calls.
  2. Correspondence Handling: Manage incoming and outgoing communications, including emails, letters, and phone calls. Draft and proofread correspondence as needed.
  3. Document Management: Maintain and organize physical and electronic files, records, and documents. Ensure proper documentation and filing systems are in place for easy retrieval of information.
  4. Meeting Coordination: Arrange meeting logistics, including room bookings, catering, and equipment setup. Prepare agendas, distribute materials, and take meeting minutes as required.
  5. Travel Arrangements: Coordinate travel arrangements for departmental staff, including booking flights, accommodations, and transportation.
  6. Administrative Support: Provide general administrative support such as copying, scanning, and faxing documents. Assist with expense reporting, invoice processing, and procurement tasks.
  7. Data Entry and Reporting: Input data accurately into databases and generate reports as needed. Maintain confidentiality and integrity of sensitive information.
  8. Customer Service: Serve as a point of contact for internal and external stakeholders. Respond to inquiries professionally and redirect as necessary.
  9. Special Projects: Assist with special projects and initiatives as assigned by departmental leadership. Collaborate with team members to achieve project objectives.
  10. Adherence to Policies: Ensure compliance with USDA policies, procedures, and regulations. Stay informed about updates and changes relevant to administrative functions.

Qualifications

  • High school diploma or equivalent; associate's or bachelor's degree preferred.
  • Proven experience in an administrative role, preferably in a government or large organization.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
  • Strong organizational and time management skills with the ability to prioritize tasks effectively.
  • Excellent communication skills, both written and verbal.
  • Attention to detail and accuracy in completing tasks.
  • Ability to maintain confidentiality and handle sensitive information appropriately.
  • Flexibility to adapt to changing priorities and work independently or collaboratively as part of a team.

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